Magnum One/Magnum One (Mid-American Digital) (Disc Manufacturing).iso/d10/pcm_d2.arc/README4.TXT

Text File | 1989-06-12 | 9KB | 265 lines

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                D e s c r i p t i o n   o f   c h o i c e s
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Here follows a brief description of a few important menu choices.



When you start the program, the main menu appears as follows:


       ┌───────────────────────────────────────────────────────────┐
       │          T H E   C O N T A C T S   M A N A G E R          │
       └───────────────────────────────────────────────────────────┘



                H - Help and instructions
                S - Speed-show contact information
                O - Outstanding matters review
                D - Date advisor and deadlines
                F - Find details by interrogation
                B - Browse through the data bank
                W - Word processor, mail-merge & labels
                M - Maintenance, changes and preferences

                Q - Quit


                Please press your choice:


"H - Help and instructions" display the current help screens.
"S - Speed-show contact information" performs fast searches. You only have
     to specify a few beginning letters of any name you are looking for.
"O - Outstanding matters review" works on the first word of your
     "Outstanding matters" comments window. The first word should ideally
     be used as the key word. This makes management of your things-to-do
     list easy when it grows in length. Further instructions are given on
     the screen in a special help window.  If you do not see it, you may
     turn the help default on under "Personal Preferences" in the
     maintenance menu.
"D - Date advisor and deadlines" offers you the manual date advisor, not to
     be confused with the automatic date advisor.  A year planner which
     maps your dates for the current year and further user tips are also
     available.
"F - Find details by interrogation" will search you entire data bank for
     letters, phrases or words regarding someone you require more
     information on. Even the comments in the pop-up windows are checked.
"B - Browsing through the data bank" gives you an overview in a table
     format. An extra pop-up menu is available for efficient speed-
     searches, additions, deletions, a quick totals summary and the
     priority hot-list.
"W - Word processor, mail-merge and labels" leads you into a further word
     processor menu.
"M - Maintenance, changes and preferences" is used for maintaining your
     data bank. This menu is explained further in these notes.



The word processor menu looks like this:

       ┌───────────────────────────────────────────────────────────┐
       │     W O R D   P R O C E S S O R   I N T E G R A T O R     │
       └───────────────────────────────────────────────────────────┘



            W - Write a letter and mail-merge
            P - Print an envelope for the last person viewed
            L - Labels print-out on special selections
            X - Xmas labels for annual Christmas card mailing
            S - Send details to external mail-merge processor
            T - Telephone number print-out
            R - Run a small DOS program

            E - Exit


            Please press your choice:



"W - Write a letter and mail-merge" gives you access to the internal
     word processor.  When you do not remember the file name of your
     letter, you may use wild cards to view a listing of a few existing
     documents.
"P - Print an envelope for the last person viewed" saves you having to
     retype address lines and postal codes.
"L - Labels print-out on special selections" allows you to produce labels
     in a variety of sizes.  Pressing F1 gives you a listing of your
     selection which you can check before proceeding. Labels can be printed
     to the screen if you require on-screen verification. An alignment
     pattern is produced to ensure that the addresses print in the space
     intended.
"X - Xmas labels for annual Christmas card mailing" is similar to the
     normal label production, but covers only families or companies where
     individuals were specified for Christmas cards on the date particulars
     screen.
"S - Send details to external mail-merge processor" enables you to export
     information on various criteria to more sophisticated word processing
     packages. The menu advises you where the merge file is placed on your
     hard disk.  Both ASCII and SDF formats are supported.
"T - Telephone number print-out" produces a listing of contact numbers
"R - Run a small DOS program" allows you to temporarily exit to DOS without
     unloading the contacts system from memory.  If insufficient memory is
     available for this task the system will advise you.



The maintenance menu looks like this:


       ┌───────────────────────────────────────────────────────────┐
       │                   M A I N T E N A N C E                   │
       └───────────────────────────────────────────────────────────┘



                      P - Personal Preferences
                      A - Add a new record
                      D - Delete an old record
                      R - Recover deleted records
                      M - Maximise following deletions
                      U - Undo the calendar memory
                      B - Back up the address book
                      O - Organise the address book
                      C - Clear the address book

                      E - Exit


                      Please press your choice:


"P - Personal Preferences" allows you to change colours and defaults to
     your liking
"A - Add a new record" lets you add new information
"D - Delete an old record" lets you delete information
"R - Recover deleted records" allows you to undelete all records
     which you marked for deletion since the last maximisation.
"M - Maximise following deletions" permanently removes all records which
     have been marked for deletion under option "D - Delete a record".
"U - Undo the calendar memory" forces your computer to "forget" all
     subsequent reminder dates regarding deadlines and birthdays.
"B - Back up the address book" aids data security
"O - Organise the address book" is important when you restore an old back
     up file. If you experience unexpected results after a speed-search
     or when sorting during a browse then organising may solve the
     problem. It will also recover your index files if they are corrupted.
"C - Clear the address book" is powerful and dangerous. It wipes all
     information from your data bank after giving a final warning. This may
     be useful when you wish to clear the sample addresses to start your
     own address book data bank.


The Personal Preferences  menu is the first  option under "Maintenance". It
looks like this:


  ┌────────────────────────────────────────────────────────────────────┐
  │                        P R E F E R E N C E S                       │
  └────────────────────────────────────────────────────────────────────┘



   Do you wish to choose different shades or screen colours?    Yes  No

   Do you wish to be addressed by your first name?    Yes  Override  No


   Do you wish to be advised of important dates automatically?  Yes  No


   Within how many days of an event would you first wish to be advised?
   Please enter a number between 1 and 365 days:

   Do you wish to see help messages for new users in the menu?  Yes  No




COLOURS

A special  menu will appear  to enable you  to experiment until  you find a
combination you like.

NAME

Here you can turn your own name on or off.  When you answer YES the program
will ask the user who he or she  is.  This may be useful if several persons
use the system.   The program will  remember whether or  not the person has
used the system before and if so, when.

You  may  get tired  of  confirming  your name  every  time  though. Choose
OVERRIDE.  This means the program will  assume that you are always the same
person and not ask you again unless you change it.

If  you   consider  a  no-name   interface  more   professional,  turn  the
personalisation feature off completely by saying NO.

DATE ADVISOR

This turns the automatic date advisor (not the manual advisor) on or off.

ADVISOR LEAD TIME

If you said YES to the previous  question, you can determine the usual lead
time here.  In other words, this is the number days ahead of which you will
first be advised of upcoming dates automatically.

HELP WINDOWS

A few  screens contain help  boxes for new  users.  You might  wish to turn
these off once you know how to use the system.